Privacy Policy

Mudder Trucker Consortiums LLC


TPRIVACY POLICY

Effective Date: June 29, 2026

Mudder Trucker Consortium LLC ("MTC," "we," "us," or "our") operates the website [Insert Website URL] and manages Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) drug and alcohol testing consortium services. We are committed to protecting the privacy and security of the Personal Information and Protected Health Information of our member companies, their Designated Employer Representatives (DERs), and commercial drivers.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or utilize our consortium enrollment and compliance management services.

1. INFORMATION WE COLLECT

To maintain a compliant random testing pool and manage testing logistics, we collect information that identifies, relates to, or could reasonably be linked with an individual ("Personal Information"). This includes:

  • Member Company & DER Information: Company name, corporate address, phone number, federal tax ID (EIN), and the name, email, and phone number of the Designated Employer Representative (DER).

  • Driver / Employee Roster Information: Full legal name, date of birth, Commercial Driver’s License (CDL) number, state of issuance, employment status, and unique driver identification numbers.

  • Health and Testing Information: Drug and alcohol testing schedules, selection logs, test types (e.g., pre-employment, random), chain of custody forms (CCF), and testing results received directly from our Medical Review Officer (MRO) or Third-Party Administrator (TPA) networks.

  • Billing and Payment Data: Credit card information, billing addresses, and banking details processed securely through our third-party payment processor (Stripe). MTC does not store raw credit card numbers on its servers.

2. HOW WE USE YOUR INFORMATION

We use the collected information strictly to fulfill regulatory requirements and provide consortium services under 49 CFR Part 40 and Part 382, specifically to:

  • Enroll and maintain drivers in a scientifically valid random testing pool.

  • Execute random selection draws using secure computer-based randomizers.

  • Generate official testing orders and transmit them securely to DERs and collection networks.

  • Facilitate the secure reporting of drug and alcohol test results from the MRO to the authorized DER.

  • Maintain mandatory federal audit trails and record retention ledgers.

  • Process enrollment fees, maintenance fees, and testing invoices.

3. SHARING AND DISCLOSURE OF INFORMATION

MTC does not sell, lease, or rent driver or company information to third parties for marketing purposes. Because of the highly regulated nature of DOT compliance, your information is shared only under the following strict conditions:

  • To Third-Party Service Providers: We share necessary data with trusted partners who perform services on our behalf, including our Third-Party Administrator network (i3Screen), certified collection sites, Department of Health and Human Services (HHS) certified laboratories, and certified Medical Review Officers (MROs).

  • To Member Employers (DERs): Driver testing status, selection notices, and final test results are disclosed directly to the designated DER of the employing member company.

  • For Legal and Regulatory Compliance: We will disclose information to federal, state, or local authorities (such as the FMCSA, DOT, or state law enforcement investigators) when required by law, during official compliance audits, or to fulfill mandatory reporting requirements to the FMCSA Clearinghouse.

4. DATA SECURITY

We implement industry-standard administrative, technical, and physical security measures designed to protect the confidentiality of driver credentials and medical test results. Access to sensitive driver data is restricted strictly to authorized MTC personnel and designated corporate DERs.

However, please be aware that no data transmission over the internet or method of electronic storage can be guaranteed 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

5. REGULATORY RECORD RETENTION

Pursuant to DOT regulation 49 CFR § 40.333 and FMCSA rules, MTC does not delete compliance data upon request if it violates federal recordkeeping mandates. Records will be securely stored for the federally required timeframes:

  • Five (5) years: Records of driver violations, positive test results, and refusals to test.

  • Two (2) years: Records related to the random selection process and overall pool administration.

  • One (1) year: Records of verified negative drug and alcohol test results.

6. YOUR RIGHTS AND CHOICES

  • Updating Information: Member companies and DERs may review, update, or correct active driver rosters by logging into the managed database dashboard or by contacting MTC directly via email.

  • Consortium Withdrawal: A company may terminate its membership at any time pursuant to our Terms of Service. Upon termination, all linked drivers will be marked inactive and removed from future random draws, and a formal notice of disenrollment will be issued.

7. CHANGES TO THIS PRIVACY POLICY

We reserve the right to update or modify this Privacy Policy at any time to reflect operational, legal, or regulatory changes. We will notify member companies of significant updates by posting the new policy on this page with an updated "Effective Date" or via direct email correspondence.

8. CONTACT US

If you have any questions, concerns, or audit requests regarding this Privacy Policy or our data handling practices, please contact us at:

Mudder Trucker Consortium LLC Email: [Insert Support Email]

Phone: [Insert Business Phone Number]

Mailing Address: [Insert Corporate Address]